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File #: 1311-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/20/2021 In control: Technology Committee
On agenda: 6/7/2021 Final action: 6/10/2021
Title: To authorize the Director of the Department of Technology (DoT) to enter into contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support; to authorize the expenditure of $116,057.28 from the Department of Technology, Direct Charge funds budgeted for the Department of Public Service and Department of Public Utilities; and to declare an emergency ($116,057.28).
Code sections: 329 - Procurement of Goods and Services
Attachments: 1. GovConnnection W9, 2. Compare bids_637561769960346887 (1), 3. 1311-2021 EXP
Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with GovConnection, Inc. for Autodesk software subscription renewal and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU).

This contract agreement was authorized by formal bid solicitation RFQ018495, which received 3 responses and in compliance with the requirements of Columbus City Codes, Chapter 329 and included three (3) options to renew. This ordinance authorizes the first renewal option. The agreement can be extended for two (2) additional one year terms subject to mutual agreement of interested parties and City Council approval.

Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.

The total cost associated with this ordinance is $116,057.28 for the coverage term period from April 1, 2021 to March 31, 2022. The total cost associated with this ordinance is $116,057.28 for the coverage term period from April 1, 2021 to March 31, 2022.


FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Direct Charge funds budgeted for the Department of Public Service and Department of Public Utilities, ($116,057.28)

EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services
CONTRACT COMPLIANCE:
Vendor Name: GovConnection, Inc., dba Connection Public Sector Solutions CC#/F.I.D. #: 52-1837891 DAX Vendor Acct. #:021308 Expiration Date: 5/12/2023

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