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File #: 1394-2021    Version: 1
Type: Ordinance Status: Passed
File created: 5/27/2021 In control: Finance Committee
On agenda: 6/14/2021 Final action: 6/18/2021
Title: To authorize the Finance and Management Director to enter into two contracts for the option to purchase various batteries with WW Grainger and WB Holdings I, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTC) for the option to purchase Various Batteries with WW Grainger and WB Holdings I, LLC. The contracts are used citywide for single use and rechargeable batteries. Alkaline, silver oxide, sealed lead, and other batteries are used to power electronic office equipment, technology items, and flashlights. The term of the proposed option contracts would be approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 6, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ018360). Four bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

WW Grainger, CC# 007170 expires March 4, 2022, All items and catalogue, $1.00
WB Holdings I, LLC, CC# 008626 expires April 13, 2022, All items and catalogue, $1.00
Total Estimated Annual Expenditure: $85,000, Citywide

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these contracts provide an uninterrupted source of batteries for day to day City operations.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropria...

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