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File #: 1429-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/1/2021 In control: Technology Committee
On agenda: 6/14/2021 Final action: 6/18/2021
Title: To authorize the Director of the Department of Technology to enter into contract with Softchoice Corp, for the purchase of McAfee software support; to authorize the expenditure of $256,096.52 from the Department of Technology, Information Services Division, Information Services Operating Fund for the aforementioned purpose; and to declare an emergency. ($256,096.52)
Attachments: 1. McAfee award letter, 2. McAfee Specs 2021 FINAL AMENDED (1), 3. Copy of Compare bids_637574763728437077 MCAFEE, 4. 1429-2021EXP
Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Softchoice, for the purchase of McAfee software support at a cost of $256,096.52 from the Department of Technology, Information Services Division, Information Services Operating Fund.
The Department of Technology uses McAfee software for protecting city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware and spyware.
On April 26, 2021, RFQ018504 was published, seeking bids for the purchase of McAfee software support. Of the eight responses received, Softchoice was the lowest, responsive bidder. Other respondents were as follows:
BIDDER PRICE
Brown $256,236.38
XTEK $261,710.10
Viamcom $267,710.36
CDW $273,925.12
Xyples $289,995.34
Singlesource $636,590.95
Smart IT Pros $1,508,797.61
The term of this agreement shall be for one year, from July 1, 2021 to June 30, 2022. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same pricing, terms and conditions as those set forth in the initial contract, the services may be renewed for two additional one-year terms. Future renewals of this contract will require authorization the Council of the City of Columbus.

This ordinance also authorizes the expenditure of $256,096.52 for the above-described purpose.

CC#- 13-3827773, Expires 1/14/2022
DAX#- 022312

FISCAL IMPACT:
The funds necessary for this contract are available and budgeted in the Department of Technology, Information Services Division, Information Services Operating Fund.

EMERGENCY DESIGNATION
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

Title

To authorize the Director of the Department of Technology to enter into contract with Softchoice Corp, for the purchase of McAfee software support; to author...

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