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File #: 1495-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/3/2021 In control: Public Utilities Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Director of Public Utilities to enter into a professional service agreement with Intelex Technologies, Inc. to provide software support services to upgrade the Intelex system; to waive the competitive bidding provisions of City Code; and to authorize the expenditure of $52,095.00 from the Sanitary Sewer Operating Fund, Water Operating Fund, Power Operating Fund, and Stormwater Operating Fund. ($52,095.00)
Attachments: 1. Ord. 1495-2021 Intelex Waiver Form, 2. Ord 1495-2021 Financials
Explanation

This ordinance authorizes the Director of Public Utilities to enter into an agreement with Intelex Technologies, Inc. for the purpose of software support and upgrade services. Intelex is a system used by the Regulatory Compliance Section and Divisions at the Department of Public Utilities to track documents and keep workflow compliant. The Intelex system is a third party, vendor-hosted software and the code cannot be modified by City Staff. Intelex will need to be upgraded in the future and an annual subscription fee will be paid to use the software. In order to keep the technology solution current, the Department of Public Utilities will need to contract with Intelex Technologies, Inc. to transition from the Intelex v5 platform to the v6 platform in Intelex’s hosted environment.

Intelex Technologies, Inc. is the recommended vendor for this upgrade. They provide the software and existing software support. They are in the best position to provide the Department of Public Utilities with services for the upgrade project.

This contract is for one (1) year, from the date of execution. This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to the waiver of competitive bidding.

Supplier: Intelex Technologies, Inc. Vendor# 011016 CC# 98-0605430 expires (pending)

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Fiscal Impact: $52,095.00 is budgeted for this purchase.

$7,611.53 was spent in 2020
$7,113.58 was spent in 2019

Title

To authorize the Director of Public Utilities to enter into a professional service agreement with Intelex Technologies, Inc. to provide software support services to upgrade the Intelex system; to waive the competitive bidding provisions of City Code; and to authorize t...

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