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File #: 1566-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/9/2021 In control: Technology Committee
On agenda: 6/28/2021 Final action: 7/1/2021
Title: To authorize the Director of the Department of Technology to enter into contract with Halcyon Solutions, Inc. to continue licensing support for Tableau software and desktops; to waive the competitive bidding provisions of City Code; to authorize an expenditure of $136,020.00 from the Information Services Division, Information Services Operating Fund; and to declare an emergency. ($136,020.00)
Code sections: 329 - Procurement of Goods and Services
Attachments: 1. 1566-2021 EXP, 2. City of Columbus creator license June 2021 renewal new, 3. Bid Waiver Halcyon 2021-2022
Explanation
This ordinance is a one-year contract with Halcyon Solutions, Inc. for the project completion of what should have been year 5 of 5 initially authorized by ordinance 1426-2017, however due to the COVID 19 pandemic and the death of the owner of Halcyon Solutions, Inc. a change in ownership resulted and the previously utilized State Term Schedule (STS033-534272), expiring 10-28-2020, therefore in order to continue licensing support for Tableau software and desktops, a waiver of the provision of the Columbus City Code in accordance with Section 329.27 is requested. The term period is July 25, 2021 through July 24, 2022, not subject to renewal, cost for the final year is $136,020.00, available and budgeted in the Department of Technology’s Information Services Operating Budget, and to declare an emergency.

Halcyon is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search. Tableau is a data visualization and business intelligence software that provides instantaneous insight by transforming data into visually appealing and interactive visualization. It helps the user see and understand the data quickly and find patterns that otherwise may be very difficult to detect and understand. Tableau connects to almost every database and its resulting visualizations can be easily shared with others both on and off City’s web pages. City departments are using this platform for data visualizations and better decision making.

FISCAL IMPACT
Previous ordinances for the above-described purpose have been authorized in 2019 and 2020. In 2019 and 2020, ordinances 1317-2019 and 1247-2020 authorized the third and fourth renewals of that contract to for continued licensing at a cost of $84,550.00 and $97,442.16, respectively. This ordinance authorizes the use of a bid waiver for one year, for licensing and authorizes the expenditure of $136,02...

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