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File #: 1655-2021    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2021 In control: Public Utilities Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants Inc. for the Hap Cremean Water Plant Concrete Rehabilitation Project, for the Division of Water; to authorize a transfer and expenditure up to $1,602,000.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2020 Capital Improvements Budget. ($1,602,000.00)
Attachments: 1. ORD 1655-2021 Information, 2. ORD 1655-2021 Utilization, 3. ORD 1655-2021 map, 4. ORD 1655-2021 Funding
Explanation

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants Inc. for the Hap Cremean Water Plant (HCWP) Concrete Rehabilitation Project, Capital Improvements Project No. 690389-100000, Division of Water Contract No. 2141.

The goal of this project is to rehabilitate deteriorated concrete and related structural / mechanical items caused by natural deterioration (age), service conditions, and weather (freeze-thaw) conditions.

Under the Original Agreement, Hatch Associates Consultants performed Condition Assessment and Preliminary Design services.

Contract Renewal No. 1 provided Detailed Design Engineering Services and Bidding Services for Phase 1 and Phase 2.

Contract Renewal No. 2 provided Engineering Services During Construction for Phase 1.

Contract Renewal No. 3 (current) is needed to provide Engineering Services During Construction for Phase 2.

The Community Planning Area is “99 - Citywide” since the HCWP serves multiple planning areas.

Amount of additional funds to be expended: $1,602,000.00
Original Contract Amount: $ 741,300.00 (PO019838)
Renewal No. 1: $1,920,600.00 (PO133389)
Renewal No. 2: $1,307,900.00 (PO182088)
Renewal No. 3 (current): $1,602,000.00
Total (Orig. + Renewals) $5,571,800.00

Reason other procurement processes are not used:
Engineering services during construction were included in the original RFP advertisement for which the Division received proposals on November 2015 from interested firms. The current consultant has gained detailed knowledge of the condition of the structures that is essential for completing the detailed design and construction. Bidding this work out to a new consultant would require duplication of some of the condition assessment and detail design work already performed, increasing project costs and extending the project schedule.
Additionally, renewals for Engineering Services During Cons...

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