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File #: 1947-2021    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2021 In control: Public Safety Committee
On agenda: 7/19/2021 Final action: 7/22/2021
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Pipes and Drums Apparel with J. Higgins, Ltd.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pipes and Drums Apparel with J. Higgins, Ltd The Public Safety Department is the primary user for the clothing and accessories used by the Pipes and Drums personnel. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 17, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ018859). One (1) bid was received.

The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:

J. Higgins, Ltd., CC# 008016, expires 7/8/2022, Items 1-12, $1.00
Total Estimated Annual Expenditure: $15,000.00, Public Safety Department, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an interrupted supply of clothing and accessories used by the Public Safety Department Pipes and Drums personnel.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. The Public Safety Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for ...

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