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File #: 2230-2021    Version: 1
Type: Ordinance Status: Passed
File created: 8/24/2021 In control: Technology Committee
On agenda: 9/13/2021 Final action: 9/16/2021
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with CDW Government, LLC utilizing a State of Ohio, State Term Schedule to renew software support and maintenance for Netmotion software; to authorize the expenditure of $83,471.40 from the Department of Technology, Information Services Operating Fund and to declare an emergency. ($83,471.40)
Attachments: 1. STS_frontpage, 2. quote_CDW_Netmotion, 3. EXTERNAL RE STS033 Schedule #534605 Netmotion License Renewals, 4. Purchasing approval of STS use., 5. 2230-2021EXP
Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDWG, LLC, a dealer of Netmotion software, utilizing State of Ohio, State Term Schedules STS033-534605-3, expiring 10/30/2023. This is to renew software support and maintenance for Netmotion software licenses for a coverage term period of one (1) year, from 09/30/2021 to 09/29/2022, at a cost of $83,471.40.

The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.

The Department sought quotes for this product, the results of which are provided below:

CDW Government, LLC- $83,471.40
Intellitech- $84,944.87
Western Reserve Technology LTD- $148,117.71
NetMotion- $203,760.00

FISCAL IMPACT
Funds are budgeted and available within the Department of Technology’s internal services budget and direct charge budget for this purpose. The direct charge budget enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).

EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

CONTRACT COMPLIANCE
Vendor Name: CDW Government
C.C#/F.I/D. #: 36-4230110
Expiration Date: 2/12/2022
DAX Vendor Acct. #: 007352

Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with CDW Government, LLC utilizing a State of Ohio, State Term Schedule to renew software support and maintenance f...

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