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File #: 1328-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/4/2022 In control: Technology Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of the Department of Technology to enter into a contract with OARnet/OSU for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.); and to authorize the expenditure of $132,957.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($132,957.00)
Attachments: 1. 1328-2022 OARnet VMware Letter, 2. 1328-2022 OARnet VMware, 3. 1328-2022 VMware Quote 33338271, 4. 1328-2022 EXP
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with OARnet/OSU, a non-profit organization, for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.). Some examples are knowledge transfer, proactive architecture, configuration, standardization engagements, etc The VMWare services currently used by the Department of Technology (DoT) supports all virtual servers and remote connectivity. This is a critical service and is required. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010. The total cost associated with this ordinance is $132,957.00 for the coverage term period from June 25, 2022 to June 24, 2023.

Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the market place, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program. The policy for anyone renewing software purchased under the Ohio State University VMware contract can only be renewed through OARnet. (See attached OARnet letter).

Server virtualization is the conversion of one physical server into multiple individual and isolated virtual storage spaces. This industry standard was adopted by the Department of Technology in 2009 to reduce the costs of Data Center operations. This also reduces power consumption, cooling requirements, and provides further capabilities for recovery and availability of information systems. ...

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