Explanation
BACKGROUND AND BID INFORMATION:
Need: This legislation authorizes the Finance and Management Director to issue purchase orders to Sutphen Corporation, Horton Emergency Vehicles, and Stryker EMS Equipment for the purchase of Fire and EMS emergency response apparatus, vehicles and equipment as follows:
Sutphen Corporation / vendor #004200 ~ The Division of Fire is in need to purchase one (1) Sutphen Corporation Monarch Custom Pumper to replace apparatus that is beyond useful life with high maintenance costs; this purchase will be made from the existing State of Ohio Term Contract STS618/#800814 with Sutphen Corporation. Included with the Sutphen Monarch Custom Pumper purchase will be the purchase/installation of all pertinent equipment to be utilized on the vehicle. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87, which allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities. Due to changes in State of Ohio Procurement Rules, the waiver of competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase.
Horton Emergency Vehicles / vendor #007091 ~ The Division of Fire is in need to purchase two (2) Horton Emergency Medical Service (EMS) Transport Vehicles to replace those that are beyond their useful life and have high maintenance costs. These Horton vehicles are manufactured locally in Grove City, Ohio, with an on-site factory service center. The purchase of the Horton EMS vehicles will be made from the existing State of Ohio Term Contract (STS233/#800891) with Horton Emergency Vehicles. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 which allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities. Due to changes in State of Ohio Procurement rules, the waiver of competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase.
Stryker Sales Corporation / vendor #030281 ~ The Fire Division is in need to purchase one (1) Stryker LUCAS Chest Compression System for EMS Transport vehicles being ordered from Horton Emergency Vehicles. While in the past this EMS equipment has been included in the specifications along with other EMS equipment that comes included on the vehicle, it has been discovered that buying directly from the manufacturer will result in a significant savings to the City, and thus a waiver of the competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase.
EMERGENCY DESIGNATION: Emergency action is requested as funds are needed immediately so that production of these custom apparatus/vehicles/equipment can commence upon passage of this ordinance.
FISCAL IMPACT: Funds exist within the Fire Division’s Safety Bond Fund for this purchase.
Title
To amend the 2021 Capital Improvement Budget; to authorize and direct the City Auditor to transfer $458,026.00 within projects of the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into contracts with and issue purchase orders to Sutphen Corporation for the purchase of one (1) Monarch Custom Pumper in the amount of $824,098.00, Horton Emergency Vehicles for the purchase of two (2) EMS Transport Vehicles in the amount of $645,932.00, and Stryker Sales Corporation for the purchase of one (1) LUCAS Chest Compression System in the amount of $17,570.10; to waive the competitive provisions of the Columbus City Codes, Chapter 329; to authorize the expenditure of $1,487,600.10 from the Safety Voted Bond Fund; and to declare an emergency. ($1,487,600.10)
Body
WHEREAS, a need exists within the Fire Division to purchase one (1) Sutphen Corporation Monarch Custom Pumper from Sutphen Corporation, and two (2) Horton Emergency Vehicles EMS Transport Vehicles from Horton Emergency Vehicles from existing State of Ohio Term Contracts/Pricing Schedules, and one (1) Stryker Sales Corporation LUCAS Chest Compression System from Stryker Sales Corporation from the Safety Voted Bond Fund; and,
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget; and,
WHEREAS, a transfer of funds within the Safety Voted Bond Fund is necessary to fund this purchase; and,
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into contracts with and issue purchase orders to Sutphen Corporation for one (1) Monarch Custom Pumper, and Horton Emergency Vehicles for two (2) EMS Transport Vehicles from existing State of Ohio Term Contracts/Pricing Schedules, and Stryker Sales Corporation for the purchase of one (1) LUCAS Chest Compression System; and,
WHEREAS, it is in the City’s best interest to waive the competitive bidding provisions of City Code Chapter 329 for the purchase of the aforementioned pumper and EMS Vehicles from State of Ohio Term Contract/Schedules with Sutphen and Horton to conform to State of Ohio STS Procurement rules, and to purchase EMS medic equipment directly from Stryker Sales Corporation, the manufacturer; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize these emergency vehicle purchases from the Safety Voted Bond Fund for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget (Ordinance 2707-2021) is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund / Project / Project Name / Current / Change / Amended
Fund 7701; P340151-100000; Fire Apparatus - Platform Ladders (Voted 2019) / $458,026 / ($458,026) / $0
Fund 7701; P340150-100000; Fire Apparatus - Medics (Voted 2019) / $461,858 / $241,860 / $703,718
Fund 7701; P340152-100000; Fire Apparatus - Engines (Voted 2019) / $607,932 / $216,166 / $824,098
SECTION 2. That the transfer of $458,026.00, or so much thereof as may be needed, is hereby authorized within the Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with and issue a purchase order to Sutphen Corporation in the amount of $824,098.00 for the purchase of one (1) Sutphen Monarch Custom Pumper, to include the purchase/installation of all pertinent equipment to be utilized on the respective vehicles for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation, the purchase from which is authorized by Ord. 582-87.
SECTION 4. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with and issue a purchase order to Horton Emergency Vehicles in the amount of $645,932.00 for the purchase of two (2) Horton EMS Transport Vehicles for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Horton Emergency Vehicles, the purchase from which is authorized by Ord. 582-87. Included with the purchase price, but not on the State Term Contract, of the Horton EMS Transport Vehicles is the purchase and installation of all pertinent equipment required for these respective vehicles to be installed as they are being manufactured, in order to prevent delay of these vehicles.
SECTION 5. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with and issue a purchase order to Stryker Sales Corporation in the amount of $17,570.10 for the purchase of one (1) LUCAS Chest Compression System.
SECTION 6. That the expenditure of $1,487,600.10, or so much thereof as may be necessary in regard to the actions authorized in the foregoing sections, be and is hereby authorized from Fund 7701, per the accounting codes in the attachment to this ordinance.
SECTION 7. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Codes, Chapter 329, relating to the aforementioned purchase and installation of all pertinent apparatus and related equipment for the Sutphen Corporation and Horton Emergency Vehicles to conform to State of Ohio STS Procurement rules.
SECTION 8. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Codes, Chapter 329, relating to the aforementioned purchase of a Stryker Sales Corporation LUCAS Chest Compression System for the Division of Fire to purchase directly from the manufacturer.
SECTION 9. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.