Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards. It will also include a physical assessments of eight pools and twelve parks. The contract amount is $78,795.00 with a contingency of $10,000.00, for a total of $88,795.00 being authorized by this ordinance.
Security Risk Management Consultants provided a full proposal for consulting services in July 2019. At the time, the Recreation and Parks Department opted to engage in a portion of the work as a phase 1 of this project. Phase 1, as authorized by Ordinance 2360-2019, resulted in a full study of security programming at 28 community centers, resulting in an initial report and assessment. Since that time, the Recreation and Parks Department has requested a phase 2 assessment that will analyze the Department’s security related policies, plans, protocols, and standards. Many of the protocols and standards will be in direct connection to ongoing efforts within the Department to obtain CAPRA Accreditation through the National Recreation and Parks Association (NRPA, Commission for Accreditation of Park and Recreation Agencies). This project will greatly assist in achieving this accreditation goal. Furthermore, this phase 2 will provide the continuation of physical assessments at eight pools and twelve parks.
This is a new contract, however it is based in part on their original proposal. A continuation of the work was desired at that time, however, the COVID public health crisis delayed our reengagement of this process. The selection of SRMC for the original phase 1 contract was a result of a RFSQ (Request for Statement of Qualifications) done in accordance with City Code Section 329. A selection team evaluated seven proposals and recommended SRMC, a City of Columbus Equal Business Office Certified Woman-Owned Emerging Business, be selected to perform the work. The firm was chosen based on their reference projects, experience, qualifications, availability, timeline, and project approach. As a result of the existing relationship and familiarity with the project as well as the sensitive timing needed to collect this information in order to incorporate the proposed changes to the parks, pools, and policies, the Department wishes to waive bidding, continuing to work with SRMC on phase 2 of the project. Like most major cities, Columbus is facing challenges with respect to safety and security. The continuation of this work, along with having the consistency of this consultant, has become a very high priority. Therefore, we are requesting this bid waiver.
Principal Parties:
Security Risk Management Consultants, LLC (SRMC)
150 East Mound Street, Suite 308, Columbus, Ohio 43215
Lynda Buel, lyndab@srmcllc.com, (614) 224-3100
Contract Compliance Number, Tax ID: 008568, 46-1774493
Contract Compliance Expiration Date: January 11, 2024
Emergency Justification: Emergency action is requested due to sensitive timing needed to collect this information and incorporate the proposed safety protocol changes to the parks and pools.
Benefits to the Public: The safety and security of staff and residents is paramount to the experience of utilizing our facilities and parks.
Community Input/Issues: The community has expressed the desire for safer parks through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving the safety and security of department parks and facilities while promoting the overall well-being of residents.
Fiscal Impact: $88,795.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards; to authorize the expenditure of $88,795.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($88,795.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards; and
WHEREAS, that this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329; and
WHEREAS, it is necessary to authorize the expenditure of $88,795.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with SRMC to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards, in order to timely collect this information and incorporate the proposed safety protocol changes to the parks and pools, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $88,795.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the and Parks Operating Fund 2285 in object class 03 Services per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.