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File #: 1596-2022    Version: 1
Type: Ordinance Status: Council Office for Signature
File created: 5/26/2022 In control: Recreation & Parks Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards; to authorize the expenditure of $88,795.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($88,795.00)
Attachments: 1. Copy of Legislation - Security Pre-Engineering - Phase 2 - FINAL - ATTACHMENT, 2. Security Pre-Engineering Study - Phase 2 - Bid Waiver Form
Explanation

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Security Risk Management Consultants, LLC (SRMC) to provide professional services that will analyze the Recreation and Parks Department’s security related policies, plans, protocols, and standards. It will also include a physical assessments of eight pools and twelve parks. The contract amount is $78,795.00 with a contingency of $10,000.00, for a total of $88,795.00 being authorized by this ordinance.

Security Risk Management Consultants provided a full proposal for consulting services in July 2019. At the time, the Recreation and Parks Department opted to engage in a portion of the work as a phase 1 of this project. Phase 1, as authorized by Ordinance 2360-2019, resulted in a full study of security programming at 28 community centers, resulting in an initial report and assessment. Since that time, the Recreation and Parks Department has requested a phase 2 assessment that will analyze the Department’s security related policies, plans, protocols, and standards. Many of the protocols and standards will be in direct connection to ongoing efforts within the Department to obtain CAPRA Accreditation through the National Recreation and Parks Association (NRPA, Commission for Accreditation of Park and Recreation Agencies). This project will greatly assist in achieving this accreditation goal. Furthermore, this phase 2 will provide the continuation of physical assessments at eight pools and twelve parks.

This is a new contract, however it is based in part on their original proposal. A continuation of the work was desired at that time, however, the COVID public health crisis delayed our reengagement of this process. The selection of SRMC for the original phase 1 contract was a result of a RFSQ (Request for Statement of Qualifications) done in accordance with City Code Section 329. A selection team evaluated seven proposals and recommended SRM...

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