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File #: 1624-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/1/2022 In control: Public Utilities Committee
On agenda: 7/11/2022 Final action: 7/14/2022
Title: To authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Division of Sewerage & Drainage (DOSD) Roof Replacements, No. 2 Project; for the Division of Sewerage & Drainage; and to authorize an expenditure up to $180,000.00 within the Sewer General Obligations Bond Fund. ($180,000.00)
Attachments: 1. ORD 1624-2022 Funding, 2. ORD 1624-2022 Information, 3. ORD 1624-2022 Utilization
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Division of Sewerage & Drainage (DOSD) Roof Replacements, No. 2 Project, Capital Improvements Project No. 650234-100100.

The professional engineering for under this project includes the planning and design of roof systems on several DOSD facilities. The original ordinance stated an agreement plus four contract renewals were anticipated. To date, six DOSD facility roofing systems have been designed.

Renewal No. 4 (current) is intended to include Step 3 Services During Construction for the 2023 roofing system replacements for the following facilities:

JPWWTP: DC3 and DC4
SWWTP: WPC and WPA
SMOC Phase VI Vehicle Storage Area Addition

The Community Planning Area for this project is “99 - Citywide” since the DOSD facilities are across the City.

1.1 Amount of additional funds to be expended: $180,000.00
Original Contract Amount: $200,850.00 (PO143499)
Renewal No. 1: $415,000.00 (PO189219)
Renewal No. 2: $415,000.00 (PO257821)
Renewal No. 3: $375,000.00 (PO302773)
Renewal No. 4 (current): $180,000.00
Total (Orig. + Rens.) $1,585,850.00

1.2. Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.

1.3. How cost of renewal was determined:
The cost of the renewal was determined by cost analysis of prior DOSD roof replacement projects.

2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The performance of this...

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