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File #: 1762-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/14/2022 In control: Public Utilities Committee
On agenda: 7/11/2022 Final action: 7/14/2022
Title: To authorize the Director of the Department of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group, with PRIME AE Group, Inc.; and to authorize an expenditure up to $300,000.00 within the Water General Obligations Bond Fund. ($300,000.00)
Attachments: 1. ORD 1762-2022 Information, 2. ORD 1762-2022 Utilization, 3. ORD 1762-2022 Funding

Explanation

 

1.0 BACKGROUND:  This Ordinance authorizes the Director of the Department of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group, with PRIME AE Group, Inc., for Division of Water Contract Number 2156.

 

This agreement will establish task order-based professional services to augment existing technical support personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning, design, and construction phase architectural services.  See attachment “ORD 1762-2022” for further task detail.

 

This ordinance authorizes Renewal No. 1, in the amount of $300,000.00, for the estimated architectural needs of the Water Supply Group starting the third quarter of 2022 for approximately one year or until all funds are expended.

 

Planning area = “99-Citywide”

 

1.1 Amount of additional funds to be expended:                     $ 300,000.00

Original Agreement:                     $ 300,000.00                     (PO149686)                         

Renewal  No. 1 (current):                     $ 300,000.00

Total (Orig. + Renewal #1)                     $ 600,000.00

 

1.2. Reason other procurement processes are not used: 

The original professional services agreement was bid out and planned for a total of two annual contract renewals. This is the first renewal.

 

1.3. How cost of renewal was determined:

This cost was the budgeted amount in the current Capital Improvement Plan.

 

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: 

This contract will provide general architectural services for various tasks which may involve the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development.  At this time no community outreach or input is anticipated.

 

3.0 CONTRACT COMPLIANCE INFO:  26-0546656, expires 3/1/23, MBE, DAX No. 2102

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.

 

4.0 FUTURE RENEWAL:  Renewal No. 2 to this agreement is anticipated in third quarter 2023.

 

5.0 FISCAL IMPACT:  There are sufficient funds and budgetary authority within the Water G.O. Bonds Fund - Fund No. 6006 for this expenditure.

 

Title

 

To authorize the Director of the Department of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group, with PRIME AE Group, Inc.; and to authorize an expenditure up to $300,000.00 within the Water General Obligations Bond Fund.  ($300,000.00)

 

Body

 

WHEREAS, Contract No. PO149686 was authorized by Ordinance No. 2740-2018, passed November 5, 2018, was executed on December 6, 2018, and approved by the City Attorney on December 10, 2018, for the 2018 General Architectural Services agreement for the Division of Water’s Supply Group; and

 

WHEREAS, Renewal No. 1 (current) is needed to provide professional engineering services for the Water Supply Group starting the third quarter of 2022 for approximately one year or until all funds are expended; and

 

WHEREAS, Renewal No. 2 to this agreement is anticipated in third quarter 2023; and

 

WHEREAS, it is necessary to authorize the Director of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group with PRIME AE Group, Inc.; and

 

WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and 

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group with PRIME AE Group, Inc., for the preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized and directed to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group with PRIME AE Group, Inc., FID #26-0546656, 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240, in an amount up to $300,000.00.

 

SECTION 2.  That this contract renewal is in compliance with Section 329 of Columbus City Codes, 1959.  Renewal No. 2 to this agreement is anticipated in third quarter 2023.

 

SECTION 3. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized within the Water G.O. Bonds Fund - Fund No. 6006, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 6.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract renewals associated with this Ordinance.

 

SECTION 8.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.