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File #: 1762-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/14/2022 In control: Public Utilities Committee
On agenda: 7/11/2022 Final action: 7/14/2022
Title: To authorize the Director of the Department of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group, with PRIME AE Group, Inc.; and to authorize an expenditure up to $300,000.00 within the Water General Obligations Bond Fund. ($300,000.00)
Attachments: 1. ORD 1762-2022 Information, 2. ORD 1762-2022 Utilization, 3. ORD 1762-2022 Funding
Explanation

1.0 BACKGROUND: This Ordinance authorizes the Director of the Department of Public Utilities to renew and increase the 2018 General Architectural Services agreement for the Division of Water’s Supply Group, with PRIME AE Group, Inc., for Division of Water Contract Number 2156.

This agreement will establish task order-based professional services to augment existing technical support personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning, design, and construction phase architectural services. See attachment “ORD 1762-2022” for further task detail.

This ordinance authorizes Renewal No. 1, in the amount of $300,000.00, for the estimated architectural needs of the Water Supply Group starting the third quarter of 2022 for approximately one year or until all funds are expended.

Planning area = “99-Citywide”

1.1 Amount of additional funds to be expended: $ 300,000.00
Original Agreement: $ 300,000.00 (PO149686)
Renewal No. 1 (current): $ 300,000.00
Total (Orig. + Renewal #1) $ 600,000.00

1.2. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of two annual contract renewals. This is the first renewal.

1.3. How cost of renewal was determined:
This cost was the budgeted amount in the current Capital Improvement Plan.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This contract will provide general architectural services for various tasks which may involve the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated.

3.0 CONTRACT COMPLIANCE INFO: 26-0...

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