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File #: 2320-2022    Version: 1
Type: Ordinance Status: Passed
File created: 8/15/2022 In control: Public Service & Transportation Committee
On agenda: 9/19/2022 Final action: 9/21/2022
Title: To authorize an expenditure of more than $100,000.00 on a Universal Term Contract previously established by the City for the purchase of dump trucks; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of two single axle dump trucks from Ohio Machinery Company, dba Ohio Peterbilt; to authorize the expenditure of up to $363,313.69 from the Municipal Motor Vehicle Tax Fund; to authorize the expenditure of up to $148,170.31 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($511,484.00)
Attachments: 1. ORD 2320-2022 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of two single axle dump trucks for the Department of Public Service, Division of Infrastructure Management.

The Department of Public Service, Division of Infrastructure, is responsible for plowing snow and spreading salt during the winter season as well as for hauling materials and equipment for various job duties. The Division has a need for two single axle dump trucks to be used with existing flint gates for the Alley Surface Treatment Program, and the truck length needed to fit in the alleyways is only available in diesel format. The Division of Infrastructure Management will be exchanging two brass tags named at the time of the delivery of the equipment, both of which have reached the end of their useful lives, for the purchase of two single axle dump trucks. The City has a multiple year Universal Term Contract for this equipment with Ohio Machinery Company, dba Ohio Peterbilt.

The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):

Ohio Machinery Company, dba Ohio Peterbilt, PA005655, Dump Trucks, expires 12/23/2023.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ohio Machinery Company, dba Ohio Peterbilt.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Ohio Machinery Company, dba Ohio Peterbilt is CC006428 and expires 6/08/2024.

3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund and the Street Construction Maintenance and Repair Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditu...

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