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File #: 2744-2022    Version: 1
Type: Ordinance Status: Passed
File created: 9/30/2022 In control: Technology Committee
On agenda: 11/7/2022 Final action: 11/10/2022
Title: To authorize the Director of the Finance and Management, on behalf of Department of Technology to enter into contract with CDW Government, LLC for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24); to authorize the transfer of $47,219.44 within Public Safety Grant (G332100) funds; and to authorize the total expenditure of $131,580.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and the Public Safety Grant (G332100); and to declare an emergency. ($131,580.00)
Attachments: 1. 2744-2022 Award Letter - RFQ022854 - CDWG - 20220930, 2. 2744-2022 EXP, 3. 2744-2022 Dell VXRail with VMWare licensing and installation services (2), 4. 2744-2022 CDW-G Quotation Document
Explanation
This legislation authorizes the Director of the Finance and Management, on behalf of Department of Technology (DoT) to enter into a contract with CDW Government, LLC (CDW-G) for the purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds (Grant G332100) from Public Safety ($48,167.76) and operating funds from the Department of Technology ($83,412.24), at a total cost of $131,580.00.

The Department of Technology (DoT), through utilization of a formal bid process opened RFQ022854 for the purchase of the Dell VXRail Node with VMWare Licensing to be used by Public Safety and to be paid for utilizing both grant funds from Public Safety ($48,167.76), and operating funds from the Department of Technology ($83,412.24). The Department of Technology received two (2) responses: CDW Government, LLC (CDW-G) ($131,580.00) and Brown Enterprise Solutions, LLC ($277,569.84). CDW-G was the lowest response therefore, DoT recommends the contract be awarded to CDW Government, LLC.

Additionally, this ordinance authorizes the transfer of funds totaling $47,219.44 within the Public Safety Grant G332100 to accommodate this purchase and the purchase referenced in Ordinance 2744-2022.

This ordinance authorizes the total expenditure of $131,580.00 for the above-described purpose.

FISCAL IMPACT:
Funds for this contract are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating fund and the Public Safety Grant G332100.

EMERGENCY:
Emergency designation is requested as their is an immediate need for this purchase and implementation of the Dell VXRail HCI Node with VMWare Licensing, to avoid interruption in City operations and to also expedite utilizing said grant funds (Grant G332100) from Public Safety.

CONTRACT COMPLIANCE:
Vendor Name: CDW Government, LLC (CDW-G); Expiration Date: 3/10/2024
(City...

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