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File #: 2616-2022    Version: 1
Type: Ordinance Status: Passed
File created: 9/20/2022 In control: Criminal Justice & Judiciary Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the Municipal Court Clerk to enter into a contract with Carahsoft Technology Corporation for maintenance and support services for the Municipal Court phone system; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $24,338.57 from the Municipal Court Clerk Computer Fund; to authorize an expenditure of $30,201.77 from the Franklin County Municipal Court Computer Fund; and to declare an emergency. ($54,540.34)
Attachments: 1. CIC Quote, 2. Clerk-Court CIC, 3. 2616-2022 Carahsoft, 4. Carahsoft Bid Waiver
Explanation
Background: This legislation authorizes the Franklin County Municipal Court Clerk, Clerk of Court (Municipal Court Clerk) to enter into a one (1) year contract with Carahsoft Technology Corporation (Carahsoft) for the provision of maintenance and support services for the Customer Interaction Center (CIC) phone system (System) for the Municipal Court and Clerk’s Office (Municipal Court).

Genesys Telecommunications Laboratories, Inc. (Genesys) is the proprietary source of the CIC System for the Municipal Court. Genesys contracts with Carahsoft to provide support availability for the CIC System. Genesys requires a certified engineer to administer the support for the CIC System. Since, the Municipal Court Clerk has a Genesys Certified Engineer on staff, the Municipal Court is positioned to offset some of the costs for necessary CIC system module upgrades by performing them in-house. Therefore, the Municipal Court Clerk, respectfully requests to waive the competitive bid provisions of Chapter 329, Columbus City Codes.

Emergency: Emergency declaration is requested for the continuity of the services for the CIC phone system for the Municipal Court.

Fiscal Impact: Funds totaling $24,338.57 are available within the Municipal Court Clerk Computer Fund budget; funds totaling $30,201.77 are available within the Franklin County Municipal Court Computer Fund budget.
Contract Compliance Number: 52-2189693; Expiration date: 7/26/2024
DAX Vendor Number: 009115

Contracts:
2018; PO135645; $44,103.19
2019; PO193483; $47,347.56
2020; PO242285; $48,822.27
2021; PO290840; $48,824.24
2022; $54,540.34

Title

To authorize the Municipal Court Clerk to enter into a contract with Carahsoft Technology Corporation for maintenance and support services for the Municipal Court phone system; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $24,338.57 from the Municipal Court Clerk Computer Fund; to authorize an e...

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