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File #: 2949-2022    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2022 In control: Public Service & Transportation Committee
On agenda: 11/14/2022 Final action: 11/16/2022
Title: To authorize the Finance and Management Director, on behalf of the Department of Public Service, to modify contracts with Altec Inc. to allow for raw material and labor surcharges of up to $90,000.00; to authorize the expenditure of up to $90,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($90,000.00)
Attachments: 1. ORD 2949-2022, Bucket Truck surcharges for 2021 orders
Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to modify contracts with Altec Inc. for the purchase of two 37 foot and four 50 foot bucket trucks for the Department of Public Service, Division of Traffic Management.

The Department of Public Service, Division of Traffic Management, is responsible for maintaining and installing various traffic control devices. Ordinances 1297-2021 and 0933-2021 authorized the purchase of two 37 foot and four 50 foot bucket trucks for the purpose of accessing the traffic control devices. The City has a multiple year Universal Term Contract established for bucket trucks with Altec Inc.

After ordinances 1297-2021 and 0933-2021 authorized the purchase of two 37 foot and four 50 foot bucket trucks, Altec Inc. notified the Director of Finance and Management that due to supply chain and labor issues beyond their control, surcharge of up to $90,000.00 for the trucks, is necessary to build the trucks.

This ordinance authorizes the Director of Finance and Management to modify the existing contracts to add the surcharges of up to $90,000.00 for the trucks. The Department feels these changes are acceptable and the vehicles offered by Altec Inc. will meet the needs of the Department.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Altec Inc. is CC025767 and expires 6/21/2024.

3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Municipal Motor Vehicle Tax Fund (Fund 2266).

4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from Universal Term Contracts established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established.

5. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, th...

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