City of Columbus - File #: 1466-2019

• File #: 1466-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2019
• In control: Technology Committee
• On agenda: 6/10/2019
• Final action: 6/14/2019
• Title: To authorize the Director of the Department of Technology to renew contracts with Prime AE Group, Inc. and Woolpert, Inc. to continue to provide professional services in support of the Departments of Technology, Public Service, Public Utilities and Development’s GIS applications and projects; to authorize extension of various Purchase Orders associated with the contract to allow for the use of any remaining funds to continue provision of GIS services; to authorize the expenditure of $235,000.00 from the Department of Technology, Information Services Operating Fund and $325,000.00 from the Public Service Department's Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($560,000.00)

Date	Ver.	Action By	Action	Result
6/14/2019	1	CITY CLERK	Attest
6/12/2019	1	ACTING MAYOR	Signed
6/10/2019	1	COUNCIL PRESIDENT	Signed
6/10/2019	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the second of two renewals of two contracts initially authorized by ordinance 0474-2017 and renewed by ordinance 1377-2018, with Prime AE Group Inc. and Woolpert Inc. to provide professional services in support of the Departments of Technology; Public Service; Public Utilities; and Development’s GIS applications and projects. Single point coordination of this contract by the Department of Technology is beneficial in that it maximizes operational efficiencies.

These services were procured in 2016 through the Request for Proposals process via RFQ003347. A total of five (5) proposals were received on the due date of November 21, 2016. A five-person evaluation committee represented by the Departments of Public Utilities, Public Service, Building and Zoning Services, Development, and Technology scored the proposals based on quality and feasibility of proposed services; competence; past performance (relevant project experience); ability of the offeror; and environmental impact. The committee provided the following ranking to the Director of Technology (with total possible points being 100):

Prime AE Group Inc. 92
Woolpert Inc. 89
CDM Smith 83
JMT Technology Group 81
22nd Century Technologies 44

To provide flexibility in service provision, an award was made to the two highest bidders, necessitating a waiver of the competitive bidding provisions of section 329 of the Columbus City Code, as authorized by ordinance 0474-2017.

The term of this renewal is for one year, from June 8, 2019 to June 7, 2020. In the year 2020, prior to the end of the contract, the department will need to solicit proposals to continue to receive these services. In total, expenditures resulting from passage of this ordinance will not exceed $560,000.00 with Woolpert’s contract renewal amount being $460,000 and Prime AE Group’s contract renewal amount being $100,000. Both contracts allow for billing at hourly rates in an amount no...