Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Division of Police, to enter into an agreement with Xerox State and Local Solutions, Inc. to access and enhance the impound system (eTIMS Tow System) currently utilized by the Department of Public Service, Division of Mobility Options. The enhancements will enable the Division of Police to continue managing towing and impound processes in a more coordinated way with the Division of Mobility Options. These enhancements will replace a legacy mainframe system that is scheduled to be retired by the end of this year. The term of this agreement will be for one year from the date of a certified purchase order. The cost for the system enhancements is $50,000.00.
Xerox State and Local Solutions is the current system provider for the Division of Mobility Options, through a contract authorized by ordinance 0217-2008. This contract was most recently renewed by authority of ordinance 0681-2013. To ensure more coordinated operations between the Division of Mobility Options and the Police Division impound lot, it is in the City’s best interests to enhance the existing system, rather than obtaining a different solution through alternate procurement methods. Furthermore, the need to retire the legacy system currently utilized by the Police Division before the end of this year, does not allow sufficient time to complete a formal bid and implement a new solution for the Police Division. For these reasons, this ordinance requests a waiver of competitive bidding requirements, in accordance with section 329.27 of the Columbus City Code.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract so that the services to be provided may start.
FISCAL IMPACT:
The total cost of this ordinance is $50,000.00, with funds for this expense coming from a transfer of funds from object level one -01(personel) to 03 (services) within the 2013 Depa...
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