Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology (DoT) to enter into a contract with SHI International Corporation to provide extended Micro Focus Cobol licensing (2) for ($46,267.20) and licensing support ($25,938.76), for a combined cost of $72,205.96. The coverage period will be June 1, 2017 through July 31, 2018, and the need is associated with the Income Tax Project 770/771, originally authorized under ordinance number 1693-2016, passed by City Council July 11, 2016 establishing PO019869. Income tax and related data is on a server that is no longer being supported and deemed obsolete, therefor Project 770/771 was started in 2016 and originally estimated to take a full year to complete the transfer of data onto the new server. However, due to the volume and complexity of the project, additional time is needed to complete the work.
This ordinance will also authorize the Director of Technology to enter into a contract with SHI International Corporation for existing Micro Focus Sever COBOL licensing support (6) at a cost of ($41,844.00) and Server Express support ($4,296.00), both required for the City’s Income Tax software system, for a combined cost of $46,140.00, with a coverage term period from August 1, 2017 through July 31, 2018. The total cost of this ordinance is $118,345.96.
These services are being procured in accordance with section 329.06 of Columbus City Code, pursuant to solicitation RFQ005619 opened June 1, 2017. SHI was the sole bidder and provided a proposal deemed the lowest, most responsive, responsible, and best bidder. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval of proper City authorities.
As a reseller of Micro focus COBOL software, SHI is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions...
Click here for full text