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File #: 2172-2019    Version: 1
Type: Ordinance Status: Passed
File created: 8/6/2019 In control: Public Service & Transportation Committee
On agenda: 9/9/2019 Final action: 9/12/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructure Management, to enter into contract with Southeastern Equipment Company, Inc. for a paver with a trailer to improve the roadways of Columbus; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $221,700.00 from the Municipal Motor Vehicle Tax Fund (Fund 2266), and to declare an emergency. ($221,700.00)
Attachments: 1. ORD 2172-2019 - Financials, 2. Director & Fleet Approval, 3. ORD 2172-2019 - Bid Waiver Form.pdf, 4. Bid Waiver Justification Memo.pdf
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract with Southeastern Equipment Company, Inc. for the purchase of one (1) paver with a trailer for the Department of Public Service, Division of Infrastructure Management. The Division of Infrastructure Management will use it to improve various roadways in Columbus. The City of Columbus, Fleet Management Division, approved the one (1) paver with a trailer. The paver with a trailer is replacing BT-20596.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code, Chapter 329 relating to competitive bidding (Solicitation RFQ012589) through Vendor Services. The City received two (2) bids on June 27, 2019, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Southeastern Equipment Company, Inc. $221,700.00 Dublin, OH Majority
Holden Industries, Inc. $32,358.00 South West City, MO Majority
The Department of Public Service, Division of Infrastructure is requesting to waive bidding provisions of City Code Chapter 329, enter directly into contract with Southeastern Equipment Company, Inc., and to establish a purchase order with Southeastern Equipment Company, Inc. to purchase the paver with a trailer. Southeastern Equipment Company, Inc. was the only bidder to submit a bid with a paver and trailer together. However, the vendor did not submit its exceptions to the bid in the allocated time, which makes them non-responsive, requiring a bid waiver. The bid waiver for Southeastern Equipment Company, Inc. allows the Division of Infrastructure Management to receive the new paver with a trailer around the time of the new mill machine, which work in tandem to improve roadway in Columbus.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Southeastern Equipment Company, Inc.
2. CON...

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