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File #: 2016-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/14/2017 In control: Technology Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services contract with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $334,429.34 from the Department of Technology, Information Service Operating Fund. ($334,429.34)
Attachments: 1. 2016-2017 EXP, 2. 2016-2017 Sole Source Letter Hansen Banner,LLc, 3. 2016-2017 Columbus Quote Banner TCP MF Cobol 2017-2018, 4. 2016-2017 Sole Source Form
Explanation

BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC for annual software maintenance and support for CUBS. The original contract (CT-15918) was established in 1994, and most recently continued under the authority of ordinance 1959-2016, passed September 19, 2016, establishing PO033101. This contract agreement will provide support for the coverage term period from October 1, 2017 to September 30, 2018, at a cost of $334,429.34. The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen for annual maintenance and support for CUBS. In addition to this ordinance for maintenance and support continuation, ordinance 1949-2017 was most recently submitted to request that the contract be modified to cover professional services provided by Hansen for the first phase of the CUBS upgrade project to version 5.0.

This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined Hansen is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

FISCAL IMPACT:
In 2015 and 2016, $323,005.00 and $326,654.96, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2017) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $334,429.34. The aggregate contract total, including this request and the modification recently submitted via ordinance 1949-2017, is $12,747,780.08. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.

CONTRACT COMPLIANCE:
Vendor Name: Hansen Banner ...

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