City of Columbus - File #: 2032-2018

• File #: 2032-2018
• Version: 3
• Type: Ordinance
• Status: Passed
• File created: 7/9/2018
• In control: Finance Committee
• On agenda: 9/17/2018
• Final action: 9/19/2018
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase orders with Kueper North America ($46,125.00) and The Dexter Company ($43,986.30) ($31,287.30) for the purchase of After Market Snow Plow Parts; and to authorize the expenditure of $90,111.30 from the Fleet Management Operating Fund, and to declare an emergency. ($90,111.30 $77,412.30)

Date	Ver.	Action By	Action	Result
9/19/2018	3	CITY CLERK	Attest
9/18/2018	3	MAYOR	Signed
9/17/2018	3	COUNCIL PRESIDENT	Signed
9/17/2018	1	Columbus City Council	Amended as submitted to the Clerk	Pass
9/17/2018	1	Columbus City Council	Amended to Emergency	Pass
9/17/2018	1	Columbus City Council	Approved as Amended	Pass
7/30/2018	1	Columbus City Council	Read for the First Time

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Kueper North America. in the amount of $46,125.00 and The Dexter Company in the amount of $43,986.30 $31,287.30 for the purchase of After Market Snow Plow Parts per the results of bid RFQ009489. The Snow Plow Parts are needed for use by the Department of Public Service. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Four bids were received and opened for RFQ009489 on July 5, 2018 as follows:

Kueper North America $46,125.00
The Dexter Company $93,574.95
HYO Inc. $151,221.50
Excenture Business Solutions $108,420.00

The bid submitted by Kueper North America met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder for items 10-13, to Kueper North America .

Kueper North America Vendor #018468

The bid submitted by The Dexter Company met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder for items 1 3-9 and 14-15, to The Dexter Company.

The Dexter Company Vendor #006581

Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $90,111.30 $77,412.30 from the Fleet Management Operating Fund with Kueper North America and The Dexter Company for the purchase After Market Snow Plow Parts. For 2018, the Fleet Management Division budgeted $4.5 million for parts to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts.

Emergency Justification: The vendor is requesting an emergency amendment due to concern of rising steel prices because of federal tariff regulations.



Title

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase orders with Kueper North Americ...