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File #: 2809-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/3/2018 In control: Recreation & Parks Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the expenditure in the amount of $164,752.05 for the purchase of golf turf pesticides from the Recreation and Parks Operating fund; to authorize the Director of Finance and Management to enter into contract with Harrell's, LLC for the purchase of Golf Course pesticides for the Recreation and Parks Department; to waive the formal competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($164,752.05)
Attachments: 1. Golf Pesticides- Bid Waiver Form, 2. Golf Pesticides
Explanation

This ordinance will authorize the Director of Finance and Management to enter into contract for the purchase of Syngenta golf course pesticides for the Recreation and Parks Department as a result of waiving the competitive bidding provisions of the Columbus City Code.

The waiving of Columbus City Code 329 is in the best interest of the City as the pricing structure set by Syngenta Golf Course pesticide supplier requires the same pricing to be offered by each local vendor. An Informal cost proposal has been submitted by Harrell’s in the amount of $182,906.30. Credit or rebate in the amount of $18,154.25 shall be applied. As a result of the program credit, the total amount of contract for Fall 2018 order should be $164,752.05.

Harrell’s is the current supplier for golf pesticides and has provided the product in a timely and accurate manner with no concerns or issues to the end user.

Background: The Golf Program had soil samples completed in 2017 on all six courses and discovered the turf has developed some resistance issues from repetitive use; essentially the pesticides being used are producing little to no benefit. This is neither cost effective nor an environmentally friendly measure as we need to use more pesticides to get results.

This legislation will authorize the establishment of an ACPR for the award of the contract for the Syngenta Fall Purchasing Program 2018. It is in the best interest of the City to waive the City Code Formal Bid procedures. Syngenta offers a fall purchasing program to its vendors that packages pesticides into bundles and offers deep discounts and rebates. In order to take advantage of Syngenta’s fall purchasing program, the order must be placed in December 7, 2018 to be eligible.

Emergency Justification: An emergency is being requested in order to meet the fall order purchasing program deadline of December, 2018.

Benefits to the Public: Golfers benefit by having better turf utilization of safer pesti...

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