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File #: 1685-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2019 In control: Public Utilities Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios for the Watershed Facilities Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $317,000.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($317,000.00)
Attachments: 1. ORD 1685-2019 Funding, 2. ORD 1685-2019 Information, 3. ORD 1685-2019 Utilization
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios architects + planners + designers, LLC (“Abbot Studios”) for the Watershed Facilities Improvements Project, Capital Improvements Project No. 690525-100000, Division of Water Contract No. 2177.

The initial contract provided a study and needs assessment service to identify rehabilitation\upgrade\repair needs and assist the City in prioritizing these improvements by developing a project phasing plan for the facility improvements.

Renewal No. 1 (current) will provide Detailed Design and Bidding Services for a portion of the recommended improvements. Detailed Design phase work will prepare contract documents (including specifications and drawings) for construction of the facilities’ improvements. Detailed Design also includes plan and specification review meetings, assisting in negotiations, permitting, and other matters with building and zoning agencies as necessary.

The Community Planning Area for this project is “99 - N/A” since work is services multiple community planning areas.

FUTURE RENEWAL: Renewal No. 2 will requested to provide Engineering Services During Construction.

1.1 Amount of additional funds to be expended: $317,000.00
Original Contract Amount: $ 196,000.00 (PO077719)
Renewal #1 (current): $ 317,000.00
Renewal #2 (future): $ 300,000.00
Total (Orig. + Renewal No’s 1-2): $ 813,000.00

1.2. Reason other procurement processes are not used:
This contract was anticipated to be funded in phases as indicated in the original request for proposals and as authorized legislation under Ordinance No. 1641-2017. Abbott Studios is familiar with the details of the project and has compiled a Basis of Design Report detailing their findings and recommendations. The process of selecting and contracting a new consultant team to review documents prepared by Abbott Studios would de...

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