Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a service contract with J&D Home Improvements Inc. DBA The Basement Doctor for the Volunteer Sump Pump “2022” Project; in an amount up to $2,535,390.00; for Division of Sewerage & Drainage Capital Improvements Project No. 650876-122991.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Work consists of installing sump pumps in homes and redirect foundation drains away from the sanitary lateral to the sump pit. This project will cover 500 properties that represent the 25% target participation rate in the following areas: Clintonville 1, Phase 4 Clintonville 3, Phase 1 Hilltop 1, Phase 3 Hilltop 4, and Phase 1.
The Community Planning Area is “99 - Citywide”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is one of the four main pillars of the Blueprint process and consists of residents volunteering for installation of sump pumps in their homes in the Clintonville and Hilltop areas to reduce excess stormwater entering the City's sanitary sewer system.
3.0 SERVICE CONTRACT AWARD: The Director of Public Utilities publicly opened one bid from J&D Home Improvements Inc. DBA The Basement Doctor in the amount of $2,535,390.00.
3.1 BID WAIVER: During evaluation of the bid, it was determined the Department of Public Utilities included an error in the specifications. J&D Home Improvements Inc. DBA The Basement Doctor submitted a clean bid. Due to the error on the City’s part, a waiver of bids is needed to contract with J&D Home Improvements Inc. DBA The Basement Doctor.
J&D Home Improvements Inc. DBA The Basement Doctor’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,535,390.00. Their Contract Compliance Number is 31-1225499 (expires 6/29/24, Majority) and their DAX Vendor Account No. is 28672. Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against J&D Home Improvements Inc. DBA The Basement Doctor.
4. FISCAL IMPACT: A transfer of funds within the Sanitary G.O. Voted Bonds Fund - Fund No. 6109 will be necessary as well as an amendment to the 2022 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a service contract with J&D Home Improvements Inc. DBA The Basement Doctor for the Division of Sewerage & Drainage’s Volunteer Sump Pump “2022” Project; to waive the competitive bidding provisions of Columbus City Code; to authorize a transfer and expenditure up to $2,537,390.00 within the Sanitary General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to authorize an amendment to the 2022 Capital Improvements Budget. ($2,537,390.00)
Body
WHEREAS, one bid for the Volunteer Sump Pump “2022” Project was received and publicly opened in the offices of the Director of Public Utilities on July 13, 2022; and
WHEREAS, the Department of Public Utilities included an error in the specifications; and
WHEREAS, J&D Home Improvements Inc. DBA The Basement Doctor submitted a clean bid, causing the Department to waive provisions of Columbus City Code, Chapter 329 in regards to competitive bidding, in order to contract with this vendor; and
WHEREAS, the lowest, best, most responsive and responsible bid was from J&D Home Improvements Inc. DBA The Basement Doctor in the amount of $2,535,390.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a service contract for the Volunteer Sump Pump “2022” Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Sanitary G.O. Voted Bonds Fund - Fund No. 6109, for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber funds for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Department of Public Utilities, to authorize the Director to enter into a service contract for the Volunteer Sump Pump “2022” Project, with J&D Home Improvements Inc., DBA The Basement Doctor, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a service contract for the Volunteer Sump Pump “2022” Project with J&D Home Improvements Inc., DBA The Basement Doctor (FID #31-1225499), 13659 National Rd SW, Reynoldsburg, OH 43068; in an amount up to $2,535,390.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage & Drainage; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage & Drainage.
SECTION 3. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of the Columbus City Code, in order to contract with J&D Home Improvements Inc., DBA The Basement Doctor, for the Volunteer Sump Pump “2022” Project, and such provisions are hereby waived.
SECTION 4. That the transfer of $2,160,863.55 or so much thereof as may be needed, is hereby authorized between projects within Fund 6109 - Sanitary G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2022 Capital Improvements Budget is hereby amended per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,537,390.00 or so much thereof as may be needed, is hereby authorized in Fund 6109 - Sanitary G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.